Event registration

Christmas In The Quarters 2025

About:

Once again Christmas is full of fun & joy around the whole city with 4 smaller events, still family focused free events.

The final location has the option for food trucks and other vendors. Saturday 13th December, Waitangi Park.

Usual fun Christmas activities, music, performance, comedy and lots of laughs.

Performers
Health & Safety is our top priority so we do need some information from you, please complete the Performer Hazard Identification & Risk Assessment Form below.

Details:

Saturday 13 December 2025
Waitangi Park
Saturday Set Up 8am
Event 11am till 7pm

5-7pm is carols in the Park
Sunday wet weather day

Registration

VENDOR APPLICATION

Keen to get involved?

PERFORMER / SUPPLIER
HAZARD IDENTIFICATION
& RISK ASSESSMENT

Christmas in the Quarters

Company Name *

Name *

First

Last

Address

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Phone *

Email *

Website / URL

Past Event - 1

Please try and use other events than regular markets

Past Event - 2

Please try and use other events than regular markets

Description of your offerings

As this is a public event no specific dietary requirements are listed, however please consider the most common when creating your menu. Vegetarian, Vegan, Gluten Free, Dairy Free, Low Carb

Unit Photos

Click or drag files to this area to upload. You can upload up to 3 files.

If you are new to Chameleon Events please add some clear photos here.

All food vendors are now required to serve all items on Wellington Council approved bio-degradable or recyclable plates, containers & cutlery. Are you able to meet this requirement? A link to the information will be sent on submission of this form. *

What type of unit/tent or table do you trade from?

Dimensions including any towbar, length first in meters x width in meters *

Imagine your towing your trailer on which side do your serve from, drivers, passenger or rear *

Do you require power? *

Internal generators if silent are allowed, external ones are not, you will need to request a power connection.

Any external cooking like BBQ’s? *

How will you dispose of your general rubbish and any cooking waste including fat/oil? *

Firefighting equipment, what will you have on your site?

If you are a food vendor do you have suitable chilling for raw and/or prepped food?

If you are a food vendor do you have suitable hand wash facilities? Please describe.

Do you require extra parking next to your unit?

You trading unit is all that is included in your space booking and no other vehicles are allowed on the allocated space without permission.

You are required to carry $1 million in public liability insurance, what value are you insured? Please attach certificate below.

Certificate

Click or drag a file to this area to upload.

If you are a food vendor what is your MPI registration ID?

If you are a food vendor please attach a copy of your Hygiene Certificate or Exemption Certificate

Click or drag a file to this area to upload.

All units with pre wired fixed wiring will require an electrical WOF, please attach a photo or scan of your WOF

Click or drag a file to this area to upload.

All removable electrical equipment and power leads must have a current PAT test label attached to the item, please confirm all your items are tested.

Fees

Fee per day $250 + Electrical Connection + Gst

Applications will be accepted on quality, variety and price basis.

Payment Terms

Payment received no less than 14 days prior to the event. If funds have not cleared into the events bank account 7 days prior then your space will be allocated to another vendor.

Extras

Electrical connection fees are a one off fee per connection not per days uses.

10 Amp Standard power point: $50.00 + Gst Per Connection
16 Amp Single Phase (Cee-form): $75.00 + Gst Per Connection
32 Amp Single Phase (Cee-form): $100.00 + Gst Per Connection
32 Amp Three Phase (PDL): $150.00 + Gst Per Connection

Quantity of: 10 Amp Standard Power Point

Quantity of: 16 Amp Single Phase

Quantity of: 32 Amp Single Phase

Quantity of: 32 Amp Three Phase

Total Cost of Fee & Electrical Connections:

+ GST

On Acceptance Of Your Application

We will contact you to either accept your application or discuss your information further. If accepted we will issue you an invoice.

What name & address would you like the GST Invoice made out to?

Notes/Comments

I/we the undersigned undertake to indemnify Chameleon Events to use the site. I/We understand that extra charges or refusal of entry may be made if factors other than those enclosed in this application are realized on site. All site measurements and placement of vendors is at the sole discretion of the Chameleon site manager and allocations are non-negotiable on arrival. I/We confirm that I/We have at least $1 million Public Liability insurance and that all policies are in date for this event. *

I agree

Performers Hazard Identification & Risk Assessment

Company/Group name *

Contact Name *

First

Last

Address

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Phone

Email *

Website / URL

Describe your act, entertainment or service you provide

If you have a current existing Hazard Identification document please attach it here

Click or drag a file to this area to upload.

If you have a current Public Liability Insurance Certificate please attach it here

Click or drag a file to this area to upload.

Any other documents please attach them here.

Click or drag a file to this area to upload.

File Upload

Click or drag a file to this area to upload.

Performers & Entertainers

If you do not have any documents please mark the NO option and download the form using the link below

Risk Assessment Check List

If you need to complete the form then do the best you can and email it to help@eventregister.co.nz and one of the team will be in touch to help fill the gaps and complete the form.

Suppliers

If you do not have any paperwork please contact the event team directly

Christmas In The Quarters 2025

About:

Details:

Registration

VENDOR APPLICATION

PERFORMER / SUPPLIER HAZARD IDENTIFICATION & RISK ASSESSMENT

Fees

On Acceptance Of Your Application

Performers & Entertainers

Suppliers

PERFORMER / SUPPLIER
HAZARD IDENTIFICATION
& RISK ASSESSMENT